1. The Hirer shall take good care of and shall not cause any damage or permit or suffer any damage to the building or to any other parts thereof or to any fittings, equipment or other property therein and shall pay for any damage thereto (including accidental damage) caused by any act of neglect of himself, his servants, agents or any person resorting to the building by reason of the use of the hired premises by him. (Note it is suggested that in the Hirer’s own interests he arrange private insurance to cover all such damage). No ball games.

2. The Mellor Brook & District Community Centre Committee (hereafter “MBCC”) does not accept any responsibility whatsoever attributable to any damage or loss by fire, theft or from any other cause to any articles or other belongings brought into the building for sale, exhibition or for any other purpose.

3. The MBCC shall not be liable for any loss due to breakdown of machinery, failure of electricity, leakage of water, fire, government restriction or act of God which may cause the premises to be temporarily closed or the hiring to be interrupted or cancelled.

4. The Hirer shall, at the expiration of the hiring, leave the premises in a clean and orderly state and any contents temporarily removed from their usual positions properly replaced. In the event of a breach of this clause the Hirer shall pay to the MBCC any expenses incurred by it in cleaning and tidying the premises. Hirers of the venue will be asked to deposit a bond of £150 refundable 14 days after the venue has been inspected for compliance in this respect. MBCC reserves the right to charge 3 times the hourly rate should a Hirer not be ready to vacate the premises at the agreed time.

5. The premises must be used only for the purpose which they are hired. The Hirer may not sub-let or assign any portion of the building to any other person and must vacate the premises upon expiry of the period of hiring otherwise an extra charge at the agreed hourly rate will be made.

6. The Hirer will be responsible for providing adequate staff for the supervision, running and security of the function. The Hirer is responsible for ensuring such staff have familiarised themselves with the location and operation of fire extinguishers and fire exits.

7. The Hirer shall be liable for and shall indemnify the MBCC in respect of any loss, damage or injury which may be incurred by or be done or happen to the Hirer or any person or persons in his employ or any injury which may be incurred by or be done or happen to the Hirer or any person or persons resorting to the premises by reason of the use of the hired premises by the Hirer.

8. The MBCC retains the right, at its discretion, to refuse to let the premises, or part, to any person or body.

9. The building will be licensed by the MBCC for music and dancing. The maximum number of persons who may be accommodated in the building is 100. Under no circumstances may this limitation be exceeded.

10. The Hirer shall ensure that in order to avoid disturbing neighbours and to avoid violent or criminal behaviour, care shall be taken to avoid excessive consumption of alcohol. Drunk and disorderly behaviour shall not be permitted either on the premises or in its immediate vicinity. Alcohol shall not be served to any person suspected of being drunk or to any person suspected of being under the age of 18. Consumption of alcohol shall be restricted to the premises and must not take place on the public highway, pavement or any public right of way. Any person suspected of being drunk, under the influence of drugs or who is behaving in a violent or disorderly way shall be asked to leave the premises. No illegal drugs may be brought onto the premises.

11. The Hirer is responsible for the behaviour of all guests attending their event, including children, throughout the booking and during guests’ arrival and departure. The Hirer must ensure that all guests are made aware of and comply with the Centre’s parking and neighbourhood requirements.

Parking

The car park at the rear of the centre is required for emergency vehicles at all times. There is no parking permitted at any time. Please note that there will be a £50 fine incurred, per vehicle, parked on the car park/ramp area.

Free unrestricted parking is available on Whalley Old Road, less than a one-minute walk from the centre. Vehicles must not be parked on Higher Commons Lane where double yellow line restrictions apply. Guests must not park in a way that obstructs residents’ driveways or access, road junctions, the Centre entrance, access for emergency vehicles and other road users. The Centre is not responsible for any enforcement action or Penalty Charge Notice issued to vehicles parked in contravention of parking restrictions.

Drop-Off Outside the Centre: The area immediately outside the Centre is for drop-off and collection only and must not be used for event parking. Elderly guests, less-mobile guests and anyone requiring assistance may be dropped off immediately outside the Centre. The vehicle must then be moved to an appropriate legal parking space, with guests encouraged to use the free parking available on Whalley Old Road.

Children

Children attending events must be appropriately supervised by a responsible adult. Children must not be allowed to: play in the Centre car park or access areas; play in the road; enter neighbouring/private property; knock on residents’ doors or cause nuisance or disturbance to neighbouring properties. The named Hirer remains responsible for ensuring children attending their event are appropriately supervised.

Respect for Our Neighbours

The Centre is situated within a residential community. All guests are expected to behave considerately when arriving at and leaving the Centre. Noise, nuisance, obstruction and antisocial behaviour outside the Centre or affecting neighbouring properties will not be tolerated.

Parking Information for Guests

Where parking information or a parking map is provided with a booking, the named Hirer is responsible for sharing this information with all guests before the event. Guests should be directed to use the free parking available on Whalley Old Road rather than attempting to park immediately outside the Centre.

Random Event Spot Checks

Mellor Brook Community Centre reserves the right to carry out random spot checks during events to ensure that the Standard Conditions of Hire are being followed. Spot checks will not necessarily take place at every event. Checks may include but are not limited to: parking and compliance with local parking restrictions; obstruction of roads, junctions; entrances or residents’ access; behaviour in the areas immediately surrounding the Centre; supervision of children; external noise or nuisance and respect for neighbouring properties.

Where a breach is identified, the named Hirer may be contacted during the event and asked to rectify the issue. Where appropriate, the Centre may make a written record and/or take photographs of a breach for the purpose of documenting compliance with the Conditions of Hire.

Breaches During an Event

Where a problem is identified, the Centre may ask the named Hirer to rectify it immediately. For example, if vehicles associated with an event are found parked inappropriately, the Hirer may be asked to request that guests move their vehicles. Failure to comply with a reasonable request from the Centre may be recorded as a breach of the Conditions of Hire.

Repeated or Serious Breaches

Breaches of the Standard Conditions of Hire may be recorded against the individual Hirer’s booking history. Depending upon the nature and severity of the breach, the Centre may: issue a written warning; deduct appropriate costs from a deposit where permitted by the booking agreement; require additional conditions for a future booking; require an increased deposit for future bookings where justified by the Hirer’s previous booking history; refuse or terminate a future booking following serious or repeated breaches. Serious matters affecting safety may require immediate intervention.

12. All inside areas of the Centre are smoke-free. The Hirer is asked to direct smokers to the rear of the building where, beyond the double doors, they will find a wall-mounted ashtray.

13. Fireworks, firework displays, pyrotechnics, smoke machines, BBQs or fires are not permitted on the Centre premises.

14. Bouncy castles are not permitted on the Centre premises.

15. No appliances may be brought into the Centre without express permission.

16. Permission must be sought to hire any external companies to provide services within the Centre.

17. Any consumable items that are already in the kitchen (eg. tea, coffee, etc.) are not to be used. These are the property of our regular groups who use the Centre.

18. The dishwasher in the kitchen is not available to be used by one off Hirers.

19. Hirers must bring their own tablecloths, tea towels and oven gloves. They will not be provided by the Centre. A £10 laundry charge will be applied for the use of the centre’s tablecloths.

20. The booking of the Centre by any Hirer indicates acceptance of all these Standard Conditions of Hire. These conditions may not be varied in any way unless the Hirer receives written approval for such from the Bookings Secretary following sanction by a meeting of the MBCC committee.

21. Cancellation: For cancellation over 28 days, 50% charge will apply. For cancellation 28 days or less, only the deposit bond will be refunded.

MBCC reserves the right to cancel this hiring in the event the premises being required for use as a polling station, for a parliamentary or local government election or by-election or which in which case the Hirer shall be entitled to a refund of the price paid.

22. It is a general policy of the MBCC that a Hirer must be aged 25 or over.

23. The Hirer is required to observe the terms of the 2003 Licensing Act. This sets out strict conditions over the sale of alcohol and the provision of entertainments. A copy of the Mellor Brook Community Centre Premises Licence is on display in the Foyer. Sale of alcohol is required to be supervised by the holder of a Personal Licence who in turn is authorised for the agreed event by the Designated Premises Supervisor. Alcohol may be consumed on the premises without the authorisation of a Licence Holder where the alcohol is provided at no charge. The persons named below hold personal licences:

Seamus Heffernan: 07908 518938 John Evans: 07962 121678

John Evans is the Designated Premises Supervisor: 07962 121678